Share with friends or Subscribe!

NGA has transitioned to a new recruitment platform.  If this is your first time returning to our site, please register as a new applicant.


Payroll and AP Manager

Department: FInance
Location: Washington, DC

TITLE: Payroll and AP Manager
ORGANIZATION: National Governors Association
LOCATION: Washington, DC
DURATION: Full Time
POSITION STATUS: Exempt
COMPENSATION: A competitive compensation package will be made to the qualified candidate
REPORTS TO: Controller

ORGANIZATION BACKGROUND
Founded in 1908, the National Governors Association is a bipartisan organization of Governors from the 55 states, territories, and commonwealths whose mission is to share best practices, speak with an informed voice on national policy and develop innovative solutions to improve citizensí lives through state government and support the principles of federalism.  

Through NGA, Governors identify priority issues and deal with matters of public policy and governance at the state and national levels. Our policy and research arm, the NGA Center for Best Practices, helps Governors find collective answers to common issues and assists in developing and implementing innovative solutions to public policy challenges. Our Government Relations team ensures that Governors are a strong voice in Washington, DC. NGA also provides total consultative services, including management and technical assistance to both new and incumbent Governors, their senior executive staff, and their trusted advisors.

KEY RESPONSIBILITIES OF THE PAYROLL AND AP MANAGER
NGA is looking to add a bright, resourceful, and organized Payroll and AP Manager to our Finance team. The individual will ensure compliance with generally accepted accounting principles (GAAP) and policies and procedures regarding vendor contracts and assists with the processing of biweekly payroll.

Other important responsibilities of the Payroll and AP Manager include:

Payroll

  • Administer all bi-weekly payroll functions including reconciliation related general ledger accounts and quarterly tax Form 941
  • Prepare and execute Payroll in cooperation with Paylocity, our online payroll provider
  • Maintain timekeeping policies and procedures and be point of contact for all timesheet related questions
  • Prepare journal entries for payroll bank withdrawals, COBRA deposits and tax payments
  • Prepare the funding transmittal for 457(b) payments
  • Accurately maintain employee payroll records in Paylocity payroll software to ensure that all employees are correctly corded for their cost center distributions, rate of pay, withholding allowance, payroll deductions, net pay distributions (ex: checking, savings, loan payments.)
  • Prepare journal entries for all payroll costs;
  • Prepare journal entries for all payroll costs to include labor, PTO accrual, insurance expense and maintain the detailed schedules of accrued PTO balances;
  • Demonstrating a commitment to NGAís mission and goals to constructively serve the needs
  • of all Governors; and
  • Other duties as assigned by Controller and Chief Financial Officer.

Accounts Payable

  • Oversee the entire AP process within the Intacct accounting system, including invoice management, approvals tracking, and resolution     of vendor inquiries to ensure timely and accurate payment;
  • Oversee expense reimbursement process, including managing our Expensify account for coding, approvals and payments;
  • Determine proper program distribution and general ledger classification according to grant award documents and various government policies;
  • Facilitate the resolution of differences between check requests/purchase orders and vendors statements by working directly with the vendor;
  • Maintain vendor invoice files for quick retrieval by staff and auditors and assist in providing information related to accounts payable, cash disbursements, and expenses for the annual audit;
  • Perform account research and ad-hoc accounting/reporting/administrative tasks
  • Reconcile and post employee and non-staff expense reports
  • Assist with the General Ledger during month, quarter, and year-end close
  • Provide administrative support to Controller including ad-hoc projects; and
  • Other duties as assigned by Controller and Chief Financial Officer.

QUALIFICATIONS
Candidates should have a bachelorís degree preferable in Accounting, Finance or related field. Four years working in payroll and general accounting environment. Experience working with  Governors or working in federal or state agencies is a plus.

The ideal candidate will have demonstrated ability to:

  • Have advanced skills in Microsoft excel and accounting software packages;
  • Have excellent organizational skills and meticulous attention to detail;
  • Have strong research and analytical skills;
  • Have superior customer delivery, dedicated to responsiveness, accuracy, and follow-through;
  • Handle and process information of a highly sensitive and critical nature;
  • Demonstrate high level of integrity, professionalism including teamwork and ability to deliver within short deadlines, work under pressure and multi-tasking skills;
  • Have exceptional written and oral skills;
  • Work independently, set priorities and handle multiple issues at the same time; and
  • Ability to work effectively with a broad range of staff and external stakeholders.

HOW TO APPLY
Interested candidates should apply online through NGAís career site. NGA uses Clear Company, and all information is kept strictly confidential. An application is considered when all required fields are completed. Please include:

  • Your resume highlighting your education, experience, and direct transferable skills
  • A portfolio of your best work (attach to your candidate profile via Clear Company) 

PHYSICAL AND SENSORY DEMANDS 
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NGA is committed to providing a productive and safe environment. To achieve that goal, we conduct background and reference check investigations for all final applicants being considered for employment. 

WORKING AT THE NATIONAL GOVERNORS ASSOCIATION
NGA staff proudly serve our nationís Governors daily, and it is our mission to ensure we offer a comprehensive, competitive benefits package designed to support the needs of NGA employees.

NGA is an Equal Opportunity Employer (M/D/F/V). NGA is committed to fostering an energetic, collaborative, diverse, and inclusive workforce. We promote diversity and provide equal employment opportunities without regard to race, color, religion, sex, national origin, protected veteran status, disability status, age, sexual orientation, gender identity and expression, marital status, or any other legally protected factor. We encourage individuals of all backgrounds to apply.

Applicant Tracking System Powered by ClearCompany HRM Applicant Tracking System