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Administrative Coordinator - HR

Department: Human Resources
Location: Washington, DC

The National Governors Association (NGA) seeks an experienced professional to join us as an Administrative Coordinator.  

NGA is the bipartisan organization of the nationís governors. Through NGA, governors share best practices, speak with a collective voice on national policy and develop innovative solutions that improve state government and support the principles of federalism. The NGA Center develops innovative solutions to today's most pressing public policy challenges and directly serves governors and their key policy staff.

The Administrative Coordinator reports to the Chief Human Resources and Administrative Officer  and supports the Human Resources department in all aspects of HR administration. This position is also responsible for receptionist duties for NGA. The Administrative Coordinator will have the opportunity to participate in a variety of HR functions and initiatives.   

Duties and Key Responsibilities

  • Provides administrative support including but not limited to the following: telephone and reception services, filing, logistical arrangements for meetings, expense report preparation, and distribution of mail;
  • Acts as first point of contact for NGA. Greets and assists visitors, answer incoming telephone calls, screen calls and refers to proper person for handling. Assists directly with routine inquiries by employee;
  • Answers routine inquiries from outside the company;
  • Maintains and updates compliance posters;
  • Maintains monthly Front Desk Relief Calendar;
  • Processes invoices for payment;
  • Assists with reconciling monthly benefits invoices; and
  • Maintains departmental budget spreadsheet

Secondary Duties and Responsibilities

  • Assists in onboarding by creating orientation schedules;
  • Assists in obtaining benefits materials for employees;
  • Assists in maintenance of job description database;
  • Other administrative support duties as assigned; and
  • Assists with coordinating health and wellness fairs/programs

Required Skills

  • Strong attention to detail;
  • Demonstrated ability to manage multiple, simultaneous assignments and set appropriate priorities;
  • Demonstrated ability to process high volumes of information quickly and accurately;
  • Thoroughly adept at using Microsoft Office applications, including PowerPoint and Outlook;
  • Serious commitment to providing excellent client service  with a high level of motivation;
  • Outstanding interpersonal and communication skills including the ability write concisely and communicate effectively orally to a wide variety of audiences; and
  • Ability to adapt to a dynamic and growing organizational environment

Required Education and Experience

  •  High School Diploma or equivalent required; Associate Degree preferred
  •  3+ years of strong administrative experience with office operations

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employees must frequent lift and/or move up to 15lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform background checks.

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